View Our Website View All Jobs

Director, Facilities Management

Reporting to the CFO, the Director of Facilities Management will be responsible for the development, management, and operations of eMoney’s facilities. The Director will lead eMoney’s facilities team in achieving effective and efficient operations within all eMoney facilities by expertly planning and implementing building-related services as well as creating and or editing policies and procedures. Specific duties include overseeing space planning initiatives, capital improvements, and growth initiatives. Director will be responsible for the overall facilities budget inclusive of office supplies, snack system, utilities, and other miscellaneous facilities related spend.

 

Job Description 

  • Focus on using best business practice to improve efficiency of all expense associated with the operations of eMoney facilities by reducing operating costs while increasing productivity.
  • Responsible for oversight, functionality, and appearance of all eMoney facilities and implement corrective actions when necessary to ensure operational readiness for all departments (this focus excludes areas of responsibility covered by CorpIT, OPS, and Security)
  • Build and maintain positive working relationships with eMoney employees, building staff, and vendors across all eMoney locations.
  • Direct, coordinate and plan essential central services such as reception, maintenance, mail, archiving, cleaning, waste disposal, and recycling.
  • Represent eMoney PA facility as it relates to all client, vendor, and Fidelity leadership on-site visits, inclusive of tour and space coordination.
  • Respond appropriately to facility emergencies, urgent issues, and day-to-day issues as they arise and remedy as necessary. Provide communication to leadership team as necessary.
  • Create and execute on the vision and strategy for eMoney’s workplace needs; partner with cross-functional leaders to anticipate growth and changing business needs.
  • Manage construction related projects from start-up through to completion ensuring all requirements are properly implemented on-time and in budget. (Inclusive of troubleshooting job-site problems, cost estimation, acting as the primary liaison with project managers, coordination and participation with multiple walkouts including all necessary sub-contractors, ensure quality control.)
  • Responsible for site maps and seating layouts across eMoney offices. Coordinate with leadership team on restacking efforts as needed.
  • Research and understand the latest trends and solutions in facilities design and management; ensure the work environment is attractive and optimally designed to enhance associate productivity.
  • Spearhead planning for preventative and predictive facility maintenance programs.
  • Monitor key property lease dates for eMoney facilities (expirations, commencement, renewal, early-out) and take appropriate actions to meet established deadlines and commitments.
  • Work with team to create and revise policies dealing with travel, office supplies, event tickets/corporate box, coffee/snack system and corporate credit cards. Work with Finance/HR to support non-compliance issues.
  • Manage the day-to-day operations of the travel management company.
  • Partner with leadership team on overall site strategy.
  • Adapt to crisis situations, changing procedures, methods, and processes.
  • Prepare presentations and/or reports to communicate status on budget as it relates to capital projects, facilities budget, utilization of travel program, and any items above.
  • Perform essential leadership responsibilities - meet regularly with team members to monitor and discuss performance and personal development; drive accountability for key metrics, address performance issues swiftly, identify training and development needs and create plans to implement them.

 

Requirements 

  • Bachelor’s degree.
  • 5-7 years of facilities management experience inclusive of vendor relations, associate management, and management of front desk.

 

Skills 

  • This role requires an individual who is forward-thinking and creative with high ethical standards and an appropriate professional image.
  • Position is results oriented, can work quickly and efficiently on several projects at one time, has strong time management skills and works enthusiastically in a constantly changing environment.
  • Requires ability to understand the business to influence business decisions and ability to provide sophisticated advice and coaching in response to business issues.
  • Confident in stepping forward to confront difficult issues.
  • Actively collaborates and builds relationships to deliver results.
  • Strong time management and personal organization capability.
  • Interacts with senior team members with confidence and exhibits strong understanding of issues and the business.
  • Strong organizational, communication and customer service skills.
  • Proven experience in people management and leadership development.
  • Significant experience in both project and program management.
  • Working knowledge of MS Office tools (Word, Excel and PowerPoint).

 

 

eMoney Advisor is the creator of the leading wealth-planning technology for financial professionals and firms, offering the cutting-edge solutions needed to succeed as the regulatory environment shifts, investor expectations change, and the industry landscape becomes increasingly competitive.  

Not only do our solutions help financial professionals streamline their workflow and add efficiency to their business, they also — more importantly – create an unmatched, interactive client experience that builds trust and strengthens the advisor-client relationship.  
   
Though we’re driven to lead through innovation, the defining principle of eMoney’s existence will always remain the same: An unwavering dedication to helping advisors and their clients succeed.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accomodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.